Let’s Begin Your Care Journey Together

Privacy Policy & HIPAA Notice of Privacy Practices

Effective Date: October 30, 2025
Website: TheMotionWellnessandHormone.com
Company: The Motion Wellness & Hormone Clinic (“The Motion,” “we,” “us,” or “our”)

1. Introduction

At The Motion Wellness & Hormone Clinic, your privacy and the protection of your health information are our top priorities. This Privacy Policy and Notice of Privacy Practices explain how we collect, use, and protect your personal and medical information, both online and offline, in compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and applicable privacy laws.

By using our website or submitting information through any form of contact, you agree to the terms of this Privacy Policy.

2. Information We Collect

A. Personal and Health Information (PHI)

We may collect the following types of information when you request services or communicate with us:

Name, date of birth, phone number, and email address

Medical history, symptoms, medications, or lab results

Insurance or payment information

Any health-related information shared through consultation forms, emails, or telehealth sessions

B. Website & Technical Data

When you visit our website, we may also collect:

IP address, browser type, device type, and operating system

Pages visited, time spent, and general usage analytics

Cookies and similar tracking technologies for site performance and marketing (see Section 8)

3. How We Use Your Information

We use your information to:

Provide medical care and wellness consultations

Review lab work and develop individualized care plans

Schedule and manage appointments

Communicate with you about your care or account

Process payments securely

Improve website performance and patient experience

Comply with HIPAA and other legal obligations

We will not use or disclose your health information for purposes not described in this policy without your written authorization.

4. How We May Share Your Information

We may share your information in the following ways:

With Healthcare Professionals: To coordinate your care or share results with other authorized providers.

With Business Associates: For services such as billing, marketing support, lab processing, or IT maintenance. These partners are bound by HIPAA Business Associate Agreements (BAAs) and required to protect your data.

For Legal or Safety Reasons: When required by law, court order, or to prevent a serious threat to health or safety.

With Your Authorization: If you direct us in writing to share information with a third party (e.g., your spouse, another doctor, or a fitness professional).

We do not sell your personal or medical information to any third party.

5. Your Rights Under HIPAA

As a patient, you have the following rights regarding your health information:

Right to Access: You may request copies of your medical records.

Right to Amend: You may ask us to correct inaccurate or incomplete information.

Right to Restrict Use: You may request limits on how we use or share your PHI.

Right to Confidential Communications: You can request that we contact you in a specific way (e.g., at a different phone number or address).

Right to Accounting of Disclosures: You may request a list of certain disclosures we’ve made of your PHI.

Right to a Paper Copy: You can request a paper copy of this notice at any time.

To exercise any of these rights, please contact us at [email protected].

6. Data Security

We use industry-standard administrative, physical, and technical safeguards to protect your PHI, including encrypted systems, access controls, and secure data storage.
Despite these measures, no online platform can guarantee absolute security. We encourage you to avoid sharing sensitive medical details through unencrypted email or social media.

7. Electronic Communications and Telehealth

If you participate in telehealth consultations or communicate electronically, please note:

Sessions are conducted over HIPAA-compliant platforms with encryption.

Email or text messages may not be fully secure unless specifically noted.

By choosing electronic communication, you acknowledge and accept these risks.

8. Cookies and Tracking Technologies

We use cookies and analytics tools (like Google Analytics) to understand website traffic and improve functionality. These tools may collect anonymous data such as IP address or browser type but do not access your personal health information.
You may adjust your browser settings to limit or disable cookies.

9. Third-Party Websites

Our website may contain links to external sites not owned or controlled by us. We are not responsible for the content or privacy practices of those third-party sites.

10. Retention of Information

We retain your personal and health information only as long as necessary to provide services, comply with legal obligations, and maintain appropriate medical records as required by law.

11. Changes to This Policy

We may update this Privacy Policy and Notice of Privacy Practices at any time. Updates will be posted on this page with a new “Effective Date.” Your continued use of our website or services after changes are posted constitutes your acceptance of the revised policy.

12. Contact Us

If you have any questions or concerns about this Privacy Policy, or if you wish to exercise your HIPAA rights, please contact us:

The Motion Wellness & Hormone Clinic
📍 Atlanta, Georgia
📧 [email protected]
🌐 https://TheMotionWellnessandHormone.com

You also have the right to file a complaint directly with the U.S. Department of Health and Human Services (HHS) Office for Civil Rights if you believe your privacy rights have been violated. We will not retaliate against anyone filing a complaint.